The Registration Process

The Visy Contractor Management System process is outlined below.

We suggest you read through the process before starting, and allow yourself time to source and upload your company documents and information.

These sites require registration in the Visy Contractor Management System:

New South Wales:

  • Tumut (VP9 & VP10)
  • Smithfield (Paper Mills 3 & 6)

Victoria:

  • Reservoir (VP2)
  • Coolaroo (VP4 & VP5)
  • Coolaroo Cogeneration Plant (WTE)

Queensland:

  • Gibson Island (VP8)

You can find detailed user guides for the system (with screenshots) on the FAQ’s and Documents page.

The two-step process is detailed below – simply click to expand the sections.

Company registration (click to expand) +

Step 1 > Register a user name and password

The Visy Contractor Management System can be found by clicking Register at the top of the page >>

Start by entering a user name of your choosing, plus your email address and a password. You’ll be emailed confirmation.

Visy Contractor Management System
Step 2 > Register business details

Using your new details, login to the Visy Contractor Management System by selecting Login at the top of the page >>

You may now follow the process to register your company details by answering profile questions and selecting the insurances and licences you can supply to support your registration. The information you enter here will determine your category and therefore, the cost of your registration.

Step 3 > Pay for registration based on category

You will now be categorised using the information you have provided. The costs depend on category:

Category High Risk: $AU300 + GST for the desktop audit (valid for two years),  $AU100 + GST annual account renewal fee.

SMS 4801 Compliant: $AU100 + GST for compliance verification (valid for two years),  $AU100 + GST annual account renewal fee.

Category Low Risk: $AU100 + GST annual account renewal fee.

Step 4 > Upload documents for verification

You will finally be prompted to upload copies of the licences and insurances you selected earlier in the process for verification.  You’ll be emailed when your documents are verified, or informed of any corrections you must make to finalise company registration. Documents may include but are not limited to:

-Public and Product Liability insurance of $20M for any one occurrence

-Workers Compensation Insurance for Australian companies who pay more than $7,500 in wages

-Personal ​Accident & ​Income Protection Insurance for Australian sole traders

-Expat / Travel insurance for international vendors outside Australia and New Zealand

If applicable, other forms, insurance, or licences such as:

-Motor Vehicle and Plant Insurance

-Marine / Transit Insurance

-High Risk Licencing

-Electrical Licencing

For Self Supervised contractors, ​safety related documentation such as:

-Safe Work Method Statements (SWMS)

-Incident Management Procedures

-Training / Induction Procedures

-Drug and Alcohol Policy

Heavy Haulage Vendors to complete an additional Safe Transport Assessment relating to the Chain of Responsibility (COR) legislation.

To complete your registration, you will next register your employees and book their inductions by following the link in the confirmation email you receive.

Employee registration & induction bookings (click to expand) +

Step 1 > Create your Visy Role Portal account

Following the link you receive in your company registration confirmation, create an account in the Visy Role Management Portal (note, this is a different system than the company registration portal)

Step 2 > Add workers

Now your business is registered, you can login and add your employees in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 3 > Add site and work roles, and book inductions

Click Process next to the worker’s name to Select Sites they’ll be accessing. You must next select at least one site access role (which will begin with the name of the site, e.g. 1. VP2 Reservoir Site Access Role) and one work role for each worker (any role the worker is competent to do on site e.g. Forklift Driver).

For roles which require inductions to be completed, you will be given the option to either upload the completed induction certificate, or to invite your worker to complete the induction online.

Step 4 > Upload documents

Your selections will determine the documents (licences, for example) you’ll upload in the system to prove your worker’s qualifications to perform the chosen role/s, including a photo for their access ID card.

Step 5 > Pay for registration

With training chosen if required, proceed to checkout to pay. Cost (these will be consolidated on the payment page):

Year 1 cost total is $57.50 + GST for:

    • Annual subscription (including competency document verification): $40 + GST
    • Inductions (per person per year): $7.50 + GST
    • Card: $10 + GST

For more information on costs, please view the FAQs.

Pegasus will review the registration and training request, and on approval, you’ll be emailed details about booked training. Your worker’s access ID cards will also be sent.

Visy Tumut contractors:

Visy Tumut site inductions can only be attended after you have registered your workers and they’ve completed the online induction/s above.

Please allow time for your worker’s registration to be verified and for them to complete their online inductions. Once the role application is approved, email tumut.inductions@visy.com.au or call 02 6947 7520 to book the site induction.

It’s important that you keep your details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system. You may also elect to invite your employees to the Visy Worker Portal, which allows them to manage their own profile. Visit the Worker Portal page for more information.

Ongoing system access

Once you have completed both stages to register, the system can be accessed by creating a Pegasus Gateway account, and adding the Visy tile. This allows you to access both parts of the Visy Contractor Management System from one place with one login.

We suggest you save Pegasus Gateway to your bookmarks for easy access > login.poweredbyonsite.com

Click for resources to help you set up a Gateway account.