The Visy Contractor Management System process is outlined below.
We suggest you read through the process before starting, and allow yourself time to source and upload your company documents and information.
These sites require registration in the Visy Contractor Management System:
New South Wales:
- Tumut (VP9 & VP10)
- Reservoir (VP2)
- Coolaroo (VP4 & VP5)
- Coolaroo Cogeneration Plant (WTE)
- Gibson Island (VP8)
You can find detailed user guides for the system (with screenshots) on the FAQ’s and Documents page.
The two-step process is detailed below – simply click to expand the sections.
Company registration (click to expand) +
Step 1 > Register a user name and password
The Visy Contractor Management System can be found by clicking Register at the top of the page >>
Start by entering a user name of your choosing, plus your email address and a password. You’ll be emailed confirmation.
Step 2 > Register business details
Using your new details, login to the Visy Contractor Management System by selecting Login at the top of the page >>
You may now follow the process to register your company details by answering profile questions and selecting the insurances and licences you can supply to support your registration. The information you enter here will determine your category and therefore, the cost of your registration.
Step 3 > Pay for registration based on category
You will now be categorised using the information you have provided. The costs depend on category:
Category High Risk: $AU300 + GST for the desktop audit (valid for two years), $AU100 + GST annual account renewal fee.
SMS 4801 Compliant: $AU100 + GST for compliance verification (valid for two years), $AU100 + GST annual account renewal fee.
Category Low Risk: $AU100 + GST annual account renewal fee.
Step 4 > Upload documents for verification
You will finally be prompted to upload copies of the licences and insurances you selected earlier in the process for verification. You’ll be emailed when your documents are verified, or informed of any corrections you must make to finalise company registration. Documents may include but are not limited to:
-Public and Product Liability insurance of $20M for any one occurrence
-Workers Compensation Insurance for Australian companies who pay more than $7,500 in wages
-Personal Accident & Income Protection Insurance for Australian sole traders
-Expat / Travel insurance for international vendors outside Australia and New Zealand
If applicable, other forms, insurance, or licences such as:
-Motor Vehicle and Plant Insurance
-Marine / Transit Insurance
-High Risk Licencing
For Self Supervised contractors, safety related documentation such as:
-Safe Work Method Statements (SWMS)
-Incident Management Procedures
-Training / Induction Procedures
-Drug and Alcohol Policy
Heavy Haulage Vendors to complete an additional Safe Transport Assessment relating to the Chain of Responsibility (COR) legislation.
To complete your registration, you will next register your employees and book their inductions by following the link in the confirmation email you receive.
Employee registration & induction bookings (click to expand) +
Step 1 > Create your Visy Role Portal account
Following the link you receive in your company registration confirmation, create an account in the Visy Role Management Portal (note, this is a different system than the company registration portal).
Step 2 > Add workers
Now your business is registered, you can login and add your employees in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.
Step 3 > Add roles and book inductions
Click Process next to the worker’s name to Select Roles they’ll complete on Visy sites – at least one site role and one work role for each worker.
Site roles are selected depending on the Visy site and if the worker has been previously inducted at that site. For example, for a worker previously inducted to work at Reservoir, you would select 1. VP2 Reservoir Previously Inducted. This selection prompts you to upload that worker’s induction certificate for that site.
For workers who have not been inducted at the site you are adding, select the role named ‘New Worker‘ for that site (for example, 1. VP2 Reservoir New Worker). The worker will then be invited to complete an induction.
Step 4 > Upload documents
Your selections will determine the documents (licences, for example) you’ll upload in the system to prove your worker’s qualifications to perform the chosen role/s, including a photo for their access ID card.
Step 4 > Pay for registration
With training chosen if required, proceed to checkout to pay. Cost (these will be consolidated on the payment page):
Year 1 cost total is $57.50 + GST for:
- Annual subscription (including competency document verification): $40 + GST
- Inductions (per person per year): $7.50 + GST
- Card: $10 + GST
For more information on costs, please view the FAQs.
Pegasus will review the registration and training request, and on approval, you’ll be emailed details about booked training. Your worker’s access ID cards will also be sent.
Visy Tumut contractors:
Visy Tumut site inductions can only be attended after you have registered your workers and they’ve completed the online induction/s above.
Please allow time for your worker’s registration to be verified and for them to complete their online inductions. Once the role application is approved, email firstname.lastname@example.org or call 02 6947 7520 to book the site induction.
It’s important that you keep your details up to date, and you’ll be emailed if any documents are expiring so you can update them in the system. You may also elect to invite your employees to the Visy Worker Portal, which allows them to manage their own profile. Visit the Worker Portal page for more information.